Executive Administrative Assistant [Immediate Start], Bengaluru

About the Position Office Address : #16 Salarpuria Premia (Opp. Cessna Business Park), Sarjapur Outer Ring Road (ORR), Bangalore 560103 Your Impact Here’s where you’ll demonstrate your competencies: Daily secretarial support to R&D Director and team. Responsible for travel ticket reservation, hotel reservation, airport pickup and daily meeting car reservation Assist in preparation of visa application materials for international travel Meeting support (application, withholding, write-off) Conference invitation sending and conference room reservation, do related preparation, such as meeting room table and chair layout design, prepare tea break and order meal Be familiar with all kinds of supporting materials and internal audit process) Write internal communication documents and speeches Assist to complete the form collation, report making and data analysis Stationery reservation Departmental snack booking Maintain and inventory office equipment to ensure a comfortable office environment New Employee Orientation After receiving the on-board notice issued by HR, apply for laptop, badge, business cards, etc. Open system permissions and public disk permissions for new employees New employee internal process training Vendor Payment Third party employee service charge application Monthly statement account check and payment New vendor application Responsible for communicating business related issues or opportunities to next management level. Performs other duties assigned as needed. Our Needs Here’s what we’ll need from you: Background with Bachelor’s degree at minimum At least 3 years‘ experience in foreign invested enterprises, familiar with administration process Proficient in Outlook, WORD, EXCEL, PowerPoint and other office software Work conscientiously, proactive, quick learner, ability to work under pressure, sense of ownership, efficiency consciousness Excellent communication skills, helpful and service-oriented Sound English skills both written and spoken Performs other duties assigned as needed no -- Principals only. Recruiters, please don’t contact this job advertiser. no -- Please, no phone calls about this job! no -- Reposting this message elsewhere is NOT OK.